One operating system for
the work behind every event.
AREA is built for the operational layer your scheduling tools never quite covered — intake, approvals, staffing, room setup, resource planning, task ownership, and day-of coordination. Seven modules, configurable per team.
Every event starts somewhere — make sure you can see it.
Replace inboxes, paper forms, and three different intake spreadsheets with a single branded request form. Required fields, conflict detection, and clear status tracking from the moment someone hits submit.
- 01Custom request fields per event type
- 02Public link or embedded form
- 03Auto-detect room and resource conflicts
- 04Internal review & approval workflow
- 05Status visibility for the requester
Area sandbox
Submit an event request
The team will review and follow up by email.
Event name
Start
End
Event type
Locations
Conflict detected
Schwartz A is booked 5–6 PM. Try Schwartz B or shift to 6:00 PM.
A calendar your team can actually read.
Day, week, month, and list views — filtered by room, event type, status, or staff. Color-coded so a glance tells you what's confirmed, what's in setup, and what still has gaps.
- 01Day, week, month, list views
- 02Filters: room · type · status · staff
- 03Color-coded by status
- 04Now-line and conflicts highlighted
- 05Subscribe via iCal feed
Operations
Events
Provost Breakfast
MS · JD · RK
Admissions Info Session
AB · TL
Student Org Fair · Spring
MS · JD · RK · +3
Faculty Senate
MS
Donor Reception
MS · JD · RK · TL · +1
AV walkthrough
JD
Every operational detail in one place.
Run of show, setup notes, attachments, internal comments, assigned staff, required inventory, and room/resource needs — for every event, all in one tidy page.
- 01Run of show with timeline
- 02Setup notes & attachments
- 03Internal comments
- 04Assigned staff and roles
- 05Required inventory
Wed · May 6 · 5:30 – 9:00 PM
Donor Reception
Cocktails, speaking program, and dinner for ~140 donors and faculty leadership.
Room
Ford Auditorium
Capacity
160
Setup
Banquet · 12
Owner
M. Stewart
Run of show
3 of 7 done- 3:00 PM
AV load-in · Lead AV + 1
- 4:00 PM
Banquet setup · Catering arrives
- 5:00 PM
Final walkthrough · Lead + Owner
- 5:30 PM
Doors / cocktails
- 6:30 PM
Provost remarks (10 min)
- 6:45 PM
Dinner service
- 9:00 PM
Strike + return inventory
Tasks
2 done · 3 open- ✓Confirm catering headcountJD
- ✓Print name cards · 142RK
- !Assign coat check #2—
- Walk lectern + mic checkTL
- Place reserved signageMS
No more 'who's working Saturday?' threads.
Staff submit availability, you assign roles per event, and AREA shows coverage gaps before they become a problem. Notify your shift pool when a role opens up.
- 01Staff profiles & roles
- 02Availability collection
- 03Shift assignments per event
- 04Coverage gap alerts
- 05Notify on open roles
Coverage
- MSassigned
Morgan Stewart
Event Lead
- JDassigned
Jamie Diaz
Lead AV
- RKassigned
Riya Kapoor
Catering Liaison
- TLassigned
Tomás Lima
Floor Lead
- ABtentative
Avery Brooks
Coat Check 1
- ?open
—
Coat Check 2
- ?open
—
Lead AV (backup)
One database for every space and asset.
Rooms with capacity, default setups, and AV inventory. Equipment tracked by quantity, condition, and location. Tagged so anyone can find what they need without three Slack messages.
- 01Room database with capacity
- 02Default setups per room
- 03Inventory & equipment lists
- 04Tags & categories
- 05Linked to events automatically
- Tinkham Veale 22680TheaterAVCatering ok
- Schwartz Hall A120LectureAVRisers
- Thwing Atrium300ReceptionTabling
- Ford Auditorium180BanquetAVStage
- Adelbert 30540BoardroomAV
- Severance Hall240PerformanceStageBackstage
Inventory · Ford Auditorium
Banquet chairs
× 160
Round tables 60in
× 12
Lectern + mic
× 1
Uplights
× 14
Plans only matter if someone owns them.
Convert event plans into owned, due-dated tasks. Day-of checklists for each event surface what's left, what's blocked, and who's on it.
- 01Task assignments & due dates
- 02Status tracking
- 03Day-of checklists per event
- 04Operational priority queue
- 05Team-wide visibility
To do
4Confirm catering headcount
Donor Reception
Due TodayJDPrint name cards · 142
Donor Reception
Due TodayRKOrder linens (white)
Patel/Kim Wedding
Due FriMSPlace reserved signage
Donor Reception
Overdue · TodayMS
In progress
2Walk lectern + mic check
Donor Reception
Due Today 4pTLVendor walkthrough
Engineering Showcase
Due TomorrowRK
Done
3Finalize run of show
Donor Reception
Due YesterdayMSConfirm AV load-in
Donor Reception
Due YesterdayJDSend pre-event email
Career Panel
Due May 2AB
A command center for the day.
Today's events, upcoming events, staffing gaps, open tasks, high-priority changes, and pending requests — refreshed live so managers can run the day instead of chasing it.
- 01Today / upcoming view
- 02Staffing gaps surfaced
- 03Open tasks & priorities
- 04Pending request inbox
- 05Configurable per role
Overview
Dashboard
Good afternoon, Morgan — here's today.
Events today
12
Pending requests
7
Staffing gaps
4
Open tasks
23
Today's events
12 scheduled- 08:30Confirmed
Provost Breakfast
Tinkham 226
MSJDRK - 10:00Confirmed
Admissions Info Session
Schwartz A
MSJD - 12:30In setup
Student Org Fair · Spring
Thwing Atrium
MSJDRK+3 - 14:00Confirmed
Faculty Senate
Adelbert 305
MS - 17:30Staffing gap
Donor Reception
Ford Auditorium
MSJDRK+2
Pending requests
7- BS
Black Student Union
Mixer · May 11
- EC
Engineering Council
Career Panel · May 14
- AUrgent
Athletics
Donor Tour · May 16
Staffing gap · Donor Reception
2 of 7 roles unfilled — Lead AV and Coat Check 2.
See it on your workflow.
We'll walk through your event request, planning, staffing, and day-of process and map it onto AREA — no commitment, no platform switch required.